All About Human Resources Assistants
Occupation Description Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
List of HR Assistant Job Duties
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
- Compile and prepare reports and documents pertaining to personnel activities.
- Interview job applicants to obtain and verify information used to screen and evaluate them.
- Request information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
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HR Assistant Skills
Below is a list of the skills most Human Resources Assistants say are important on the job.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Other HR Assistant Job Titles
- Personnel Associate
- Personnel Clerk
- Human Resources Assistant (HR Assistant)
- Civil Service Clerk
- Human Resources Representative (HR Representative)
Is There Job Demand for Human Resources Assistants?
In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. Due to new job openings and attrition, there will be an average of 15,100 job openings in this field each year.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
Average Human Resources Assistants Salary
The salary for Human Resources Assistants ranges between about $27,610 and $58,200 a year.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
Below is a list of the median annual salaries for Human Resources Assistants in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
Tools & Technologies Used by Human Resources Assistants
Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft Visio
- Microsoft SharePoint
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
Becoming a HR Assistant
What education or degrees do I need to become a Human Resources Assistant?
How Long Does it Take to Become a HR Assistant?
Where do Human Resources Assistants Work?
Human Resources Assistants work in the following industries:
You May Also Be Interested In…
Those thinking about becoming a Human Resources Assistant might also be interested in the following careers:
Are you already one of the many Human Resources Assistant in the United States? If you’re thinking about changing careers, these fields are worth exploring:
References:
More about our data sources and methodologies.
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