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What You Need to Know About Human Resources Assistant

Example of HR Assistant Job Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Life As a HR Assistant: What Do They Do?

  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Inform job applicants of their acceptance or rejection of employment.
  • Gather personnel records from other departments or employees.
  • Arrange for in-house and external training activities.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Examine employee files to answer inquiries and provide information for personnel actions.

HR Assistant Required Skills

Human Resources Assistants state the following job skills are important in their day-to-day work.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Types of Human Resources Assistant

  • Employment Clerk
  • Temporary Help Agency Referral Clerk
  • Human Resources Consultant (HR Consultant)
  • Employment Assistant
  • Personnel Assistant

HR Assistant Job Outlook

There were about 141,500 jobs for Human Resources Assistant in 2016 (in the United States). There is little to no growth in job opportunities for Human Resources Assistant. There will be an estimated 15,100 positions for HR Assistant per year.

Forecasted Number of Jobs for Human Resources Assistants in U.S.

The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.

How Much Does a HR Assistant Make?

The salary for Human Resources Assistants ranges between about $27,610 and $58,200 a year.

Salary Ranges for Human Resources Assistants

Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.

How much do Human Resources Assistants make in each U.S. state?

State Annual Mean Salary
Alabama $37,450
Alaska $46,110
Arizona $40,620
Arkansas $36,610
California $44,600
Colorado $43,640
Connecticut $48,410
Delaware $38,120
District of Columbia $53,560
Florida $38,210
Georgia $39,340
Hawaii $41,590
Idaho $39,420
Illinois $41,220
Indiana $38,720
Iowa $40,390
Kansas $38,730
Kentucky $41,380
Louisiana $38,740
Maine $39,920
Maryland $45,030
Massachusetts $47,380
Michigan $38,160
Minnesota $43,030
Mississippi $37,630
Missouri $40,940
Montana $37,570
Nebraska $39,890
Nevada $37,610
New Hampshire $40,570
New Jersey $43,780
New Mexico $38,490
New York $45,260
North Carolina $38,270
North Dakota $41,520
Ohio $39,540
Oklahoma $40,040
Oregon $42,190
Pennsylvania $40,550
Rhode Island $42,770
South Carolina $36,000
South Dakota $34,810
Tennessee $40,460
Texas $40,080
Utah $40,290
Vermont $39,460
Virginia $43,240
Washington $45,100
West Virginia $38,560
Wisconsin $39,290
Wyoming $38,420

What Tools & Technology do Human Resources Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Human Resources Assistants:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Email software
  • Word processing software
  • Microsoft Visio
  • Microsoft SharePoint
  • Database software
  • Microsoft Publisher
  • Google Docs
  • FileMaker Pro
  • Oracle PeopleSoft
  • Microsoft Internet Explorer
  • Enterprise resource planning ERP software
  • Calendar and scheduling software
  • Human resource management software HRMS
  • LinkedIn

How do I Become a HR Assistant?

Individuals working as a Human Resources Assistant have obtained the following education levels:

HR Assistant Degree Level

What work experience do I need to become a HR Assistant?

HR Assistant Work Experience

Where do Human Resources Assistants Work?

HR Assistant Sectors

The table below shows some of the most common industries where those employed in this career field work.

HR Assistant Industries

Other Jobs You May be Interested In

Those interested in being a Human Resources Assistant may also be interested in:

Career changers with experience as a Human Resources Assistant sometimes find work in one of the following fields:


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More about our data sources and methodologies.

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