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Data Entry Keyer

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All About Data Entry Keyers

Data Entry Keyer Definition Operate data entry device, such as keyboard or photo composing perforator. Duties may include verifying data and preparing materials for printing.

Data Entry Keyer Responsibilities

  • Store completed documents in appropriate locations.
  • Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.
  • Compile, sort, and verify the accuracy of data before it is entered.
  • Load machines with required input or output media, such as paper, cards, disks, tape, or Braille media.
  • Locate and correct data entry errors, or report them to supervisors.
  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.

Skills Needed to be a Data Entry Keyer

Below is a list of the skills most Data Entry Keyers say are important on the job.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Time Management: Managing one’s own time and the time of others.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Other Data Entry Keyer Job Titles

  • Data Entry Machine Operator
  • Key Punch Operator
  • Automatic Operator
  • Teletype or Varitype Keyboard Operator
  • Teletype Operator

Are There Job Opportunities for Data Entry Keyers?

In the United States, there were 203,800 jobs for Data Entry Keyer in 2016. There is little to no growth in job opportunities for Data Entry Keyer. There will be an estimated 16,800 positions for Data Entry Keyer per year.


The states with the most job growth for Data Entry Keyer are Alaska, Maryland, and Colorado. Watch out if you plan on working in Maine, New Jersey, or Ohio. These states have the worst job growth for this type of profession.

Do Data Entry Keyers Make A Lot Of Money?

The average yearly salary of a Data Entry Keyer ranges between $22,460 and $48,010.


Data Entry Keyers who work in District of Columbia, Connecticut, or New Jersey, make the highest salaries.

How much do Data Entry Keyers make in different U.S. states?

State Annual Mean Salary
Alabama $30,370
Alaska $39,220
Arizona $32,540
Arkansas $28,750
California $35,300
Colorado $35,270
Connecticut $40,980
Delaware $32,970
District of Columbia $43,290
Florida $31,310
Georgia $32,480
Hawaii $31,000
Idaho $30,960
Illinois $36,210
Indiana $30,430
Iowa $33,070
Kansas $31,200
Kentucky $29,750
Louisiana $29,600
Maine $33,160
Maryland $36,420
Massachusetts $38,240
Michigan $33,310
Minnesota $35,280
Mississippi $31,220
Missouri $32,650
Montana $28,160
Nebraska $30,230
Nevada $30,080
New Hampshire $33,290
New Jersey $39,760
New Mexico $28,840
New York $37,230
North Carolina $32,690
North Dakota $33,380
Ohio $32,020
Oklahoma $31,140
Oregon $34,120
Pennsylvania $33,360
Rhode Island $37,830
South Carolina $31,380
Tennessee $31,790
Texas $31,130
Utah $33,560
Vermont $34,190
Virginia $34,620
Washington $39,240
West Virginia $27,410
Wisconsin $32,240
Wyoming $29,790

Tools & Technologies Used by Data Entry Keyers

Although they’re not necessarily needed for all jobs, the following technologies are used by many Data Entry Keyers:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Data entry software
  • SAP
  • Microsoft Dynamics
  • Google Docs
  • FileMaker Pro
  • Intuit QuickBooks
  • Google Drive
  • Medical procedure coding software
  • Microsoft Dynamics GP
  • Sage 50 Accounting
  • Healthcare common procedure coding system HCPCS
  • Blackbaud The Raiser’s Edge
  • Medical condition coding software
  • Electronic medical record EMR software

How to Become a Data Entry Keyer

Individuals working as a Data Entry Keyer have obtained the following education levels:


How many years of work experience do I need?


Where Data Entry Keyers Work


The table below shows the approximate number of Data Entry Keyers employed by various industries.


Similar Careers

Those who work as a Data Entry Keyer sometimes switch careers to one of these choices:


Image Credit: Jace Armstrong via public domain

More about our data sources and methodologies.

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