What You Need to Know About Document Management Specialist
Career Description Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Life As a Document Management Specialist
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Consult with end users regarding problems in accessing electronic content.
- Prepare support documentation and training materials for end users of document management systems.
- Propose recommendations for improving content management system capabilities.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
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Skills Needed to be a Document Management Specialist
These are the skills Document Management Specialists say are the most useful in their careers:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Types of Document Management Specialist
- Business Records Manager
- Documentation Specialist
- Document Control Specialist
- Document Control, Electronic Content, and Records Manager
- Document Management Specialist
Is There Job Demand for Document Management Specialists?
There were about 287,200 jobs for Document Management Specialist in 2016 (in the United States). New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. Due to new job openings and attrition, there will be an average of 22,400 job openings in this field each year.
The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.
Average Document Management Specialists Salary
The average yearly salary of a Document Management Specialist ranges between $47,350 and $144,820.
Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.
Below is a list of the median annual salaries for Document Management Specialists in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $87,060 |
| Alaska | $98,830 |
| Arizona | $85,010 |
| Arkansas | $73,670 |
| California | $103,270 |
| Colorado | $102,470 |
| Connecticut | $100,340 |
| District of Columbia | $117,540 |
| Florida | $78,900 |
| Georgia | $90,140 |
| Hawaii | $89,960 |
| Idaho | $80,610 |
| Indiana | $79,310 |
| Iowa | $78,810 |
| Kansas | $79,300 |
| Kentucky | $79,420 |
| Louisiana | $66,600 |
| Maine | $79,790 |
| Maryland | $113,330 |
| Massachusetts | $92,110 |
| Michigan | $76,400 |
| Minnesota | $81,650 |
| Mississippi | $81,280 |
| Missouri | $82,610 |
| Montana | $68,430 |
| Nebraska | $86,230 |
| Nevada | $72,610 |
| New Hampshire | $112,440 |
| New Jersey | $99,210 |
| New Mexico | $79,540 |
| New York | $90,750 |
| North Carolina | $88,650 |
| North Dakota | $70,730 |
| Ohio | $82,440 |
| Oklahoma | $78,490 |
| Oregon | $79,610 |
| Pennsylvania | $87,040 |
| Rhode Island | $81,290 |
| South Carolina | $92,100 |
| South Dakota | $81,250 |
| Tennessee | $74,000 |
| Texas | $90,290 |
| Utah | $76,890 |
| Vermont | $72,220 |
| Virginia | $105,270 |
| Washington | $91,620 |
| West Virginia | $83,660 |
| Wisconsin | $74,600 |
| Wyoming | $75,780 |
What Tools & Technology do Document Management Specialists Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Document Management Specialists:
- Microsoft Excel
- Microsoft Word
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Microsoft Windows
- Microsoft Project
- Autodesk AutoCAD
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- Linux
- IBM Notes
- Microsoft Visual Basic
- FileMaker Pro
- Extensible markup language XML
- Microsoft SQL Server
How to Become a Document Management Specialist
What education or degrees do I need to become a Document Management Specialist?
How Long Does it Take to Become a Document Management Specialist?
Where Document Management Specialists Work
The table below shows the approximate number of Document Management Specialists employed by various industries.
References:
Image Credit: Negative Space via CC0 License
More about our data sources and methodologies.
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