Life As a File Clerk
Occupation Description File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
List of File Clerk Job Duties
- Operate mechanized files that rotate to bring needed records to a particular location.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Add new material to file records or create new records as necessary.
- Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
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File Clerk Required Skills
These are the skills File Clerks say are the most useful in their careers:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Speaking: Talking to others to convey information effectively.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Service Orientation: Actively looking for ways to help people.
Related Job Titles for this Occupation:
- Support Technician
- Cut File Clerk
- Human Resources Assistant (HR Assistant)
- Records Analyst
- Records Technician
Job Demand for File Clerks
In 2016, there was an estimated number of 135,000 jobs in the United States for File Clerk. There is little to no growth in job opportunities for File Clerk. The BLS estimates 14,200 yearly job openings in this field.
The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.
File Clerk Salary
The salary for File Clerks ranges between about $21,390 and $50,230 a year.
File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.
Below is a list of the median annual salaries for File Clerks in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $25,300 |
| Alaska | $31,650 |
| Arizona | $33,680 |
| Arkansas | $29,690 |
| California | $36,820 |
| Colorado | $35,990 |
| Connecticut | $34,950 |
| Delaware | $29,510 |
| District of Columbia | $45,680 |
| Florida | $33,200 |
| Georgia | $31,640 |
| Hawaii | $34,170 |
| Idaho | $28,320 |
| Illinois | $39,010 |
| Indiana | $31,900 |
| Iowa | $33,770 |
| Kansas | $29,270 |
| Kentucky | $28,080 |
| Louisiana | $26,970 |
| Maine | $31,800 |
| Maryland | $38,820 |
| Massachusetts | $38,120 |
| Michigan | $34,430 |
| Minnesota | $33,880 |
| Mississippi | $28,430 |
| Missouri | $35,270 |
| Montana | $28,510 |
| Nebraska | $30,250 |
| Nevada | $33,200 |
| New Hampshire | $28,250 |
| New Jersey | $33,740 |
| New Mexico | $32,300 |
| New York | $34,170 |
| North Carolina | $32,150 |
| North Dakota | $36,420 |
| Ohio | $34,330 |
| Oklahoma | $31,770 |
| Oregon | $36,440 |
| Pennsylvania | $32,520 |
| Rhode Island | $38,630 |
| South Carolina | $30,240 |
| South Dakota | $28,650 |
| Tennessee | $31,740 |
| Texas | $32,740 |
| Utah | $31,100 |
| Vermont | $33,930 |
| Virginia | $31,890 |
| Washington | $39,480 |
| West Virginia | $29,860 |
| Wisconsin | $34,380 |
| Wyoming | $24,530 |
Tools & Technologies Used by File Clerks
Below is a list of the types of tools and technologies that File Clerks may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Data entry software
- Email software
- Intuit QuickBooks
- Electronic health record EHR software
Becoming a File Clerk
Are there File Clerks education requirements?
How Long Does it Take to Become a File Clerk?
Where do File Clerks Work?
The table below shows the approximate number of File Clerks employed by various industries.
Similar Careers
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References:
More about our data sources and methodologies.
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