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File Clerk

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Life As a File Clerk

File Clerk Job Description File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Daily Life Of a File Clerk

  • Track materials removed from files to ensure that borrowed files are returned.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
  • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.

What Skills Do You Need to Work as a File Clerk?

File Clerks state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Speaking: Talking to others to convey information effectively.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Service Orientation: Actively looking for ways to help people.

  • Keyboarding Clerk
  • Classification Clerk
  • Morgue Keeper
  • Librarian
  • Record Clerk

File Clerk Employment Estimates

There were about 135,000 jobs for File Clerk in 2016 (in the United States). There is little to no growth in job opportunities for File Clerk. Due to new job openings and attrition, there will be an average of 14,200 job openings in this field each year.

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The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.

File Clerk Salary

File Clerks make between $21,390 and $50,230 a year.

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File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.

How much do File Clerks make in each U.S. state?

State Annual Mean Salary
Alabama $25,300
Alaska $31,650
Arizona $33,680
Arkansas $29,690
California $36,820
Colorado $35,990
Connecticut $34,950
Delaware $29,510
District of Columbia $45,680
Florida $33,200
Georgia $31,640
Hawaii $34,170
Idaho $28,320
Illinois $39,010
Indiana $31,900
Iowa $33,770
Kansas $29,270
Kentucky $28,080
Louisiana $26,970
Maine $31,800
Maryland $38,820
Massachusetts $38,120
Michigan $34,430
Minnesota $33,880
Mississippi $28,430
Missouri $35,270
Montana $28,510
Nebraska $30,250
Nevada $33,200
New Hampshire $28,250
New Jersey $33,740
New Mexico $32,300
New York $34,170
North Carolina $32,150
North Dakota $36,420
Ohio $34,330
Oklahoma $31,770
Oregon $36,440
Pennsylvania $32,520
Rhode Island $38,630
South Carolina $30,240
South Dakota $28,650
Tennessee $31,740
Texas $32,740
Utah $31,100
Vermont $33,930
Virginia $31,890
Washington $39,480
West Virginia $29,860
Wisconsin $34,380
Wyoming $24,530

What Tools do File Clerks Use?

Below is a list of the types of tools and technologies that File Clerks may use on a daily basis:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Data entry software
  • Email software
  • Intuit QuickBooks
  • Electronic health record EHR software

How to Become a File Clerk

Education needed to be a File Clerk:

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How Long Does it Take to Become a File Clerk?

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Where File Clerks Work

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Below are examples of industries where File Clerks work:

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Those thinking about becoming a File Clerk might also be interested in the following careers:

Are you already one of the many File Clerk in the United States? If you’re thinking about changing careers, these fields are worth exploring:

References:

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More about our data sources and methodologies.

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