What Do Secretary or Administrative Assistant Do?
Career Description Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
What Do Secretaries and Administrative Assistants Do On a Daily Basis?
- Mail newsletters, promotional material, or other information.
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
- Establish work procedures or schedules and keep track of the daily work of clerical staff.
- Maintain scheduling and event calendars.
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Secretary or Administrative Assistant Needed Skills
When polled, Secretaries and Administrative Assistants say the following skills are most frequently used in their jobs:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation: Actively looking for ways to help people.
Time Management: Managing one’s own time and the time of others.
Types of Secretary or Administrative Assistant Jobs
- Project Assistant
- Administrative Associate
- Area Secretary
- Pathology Secretary/Transcriptionist
- Real Estate Administrative Assistant
Is There Going to be Demand for Secretaries and Administrative Assistants?
In the United States, there were 2,536,200 jobs for Secretary or Administrative Assistant in 2016. There is little to no growth in job opportunities for Secretary or Administrative Assistant. There will be an estimated 244,300 positions for Secretary or Administrative Assistant per year.
The states with the most job growth for Secretary or Administrative Assistant are Colorado, Washington, and Utah. Watch out if you plan on working in Maine, Vermont, or Illinois. These states have the worst job growth for this type of profession.
Average Secretaries and Administrative Assistants Salary
The typical yearly salary for Secretaries and Administrative Assistants is somewhere between $23,060 and $56,010.
Secretaries and Administrative Assistants who work in District of Columbia, Massachusetts, or Connecticut, make the highest salaries.
Below is a list of the median annual salaries for Secretaries and Administrative Assistants in different U.S. states.
|State||Annual Mean Salary|
|District of Columbia||$50,140|
Tools & Technologies Used by Secretaries and Administrative Assistants
Below is a list of the types of tools and technologies that Secretaries and Administrative Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Web browser software
- Microsoft Access
- Data entry software
- Microsoft Windows
- Microsoft Project
- Spreadsheet software
- Adobe Systems Adobe Acrobat
- Microsoft SharePoint
- Microsoft Visio
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
Becoming a Secretary or Administrative Assistant
Education needed to be a Secretary or Administrative Assistant:
How Long Does it Take to Become a Secretary or Administrative Assistant?
Secretaries and Administrative Assistants Sector
The table below shows the approximate number of Secretaries and Administrative Assistants employed by various industries.
Those who work as a Secretary or Administrative Assistant sometimes switch careers to one of these choices:
- Human Resources Assistants, Except Payroll and Timekeeping
- Gaming Surveillance Officers and Gaming Investigators
More about our data sources and methodologies.
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