What is a Human Resources Assistant?
Example of HR Assistant Job Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
List of HR Assistant Job Duties
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
- Process and review employment applications to evaluate qualifications or eligibility of applicants.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
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Skills Needed to be a HR Assistant
When polled, Human Resources Assistants say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Other HR Assistant Job Titles
- Civil Service Worker
- Enrollment Specialist
- Human Resources Administrator
- Temporary Help Agency Referral Clerk
- Time Study Clerk
Is There Job Demand for Human Resources Assistants?
In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. The BLS estimates 15,100 yearly job openings in this field.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
Average Human Resources Assistants Salary
Human Resources Assistants make between $27,610 and $58,200 a year.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
Below is a list of the median annual salaries for Human Resources Assistants in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
Tools & Technologies Used by Human Resources Assistants
Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft SharePoint
- Microsoft Visio
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
How to Become a HR Assistant
Education needed to be a Human Resources Assistant:
How many years of work experience do I need?
Who Employs Human Resources Assistants?
Below are examples of industries where Human Resources Assistants work:
Related Careers
Those thinking about becoming a Human Resources Assistant might also be interested in the following careers:
Career changers with experience as a Human Resources Assistant sometimes find work in one of the following fields:
References:
More about our data sources and methodologies.
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