What Do Human Resources Assistant Do?
Job Description & Duties Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
A Day in the Life of a HR Assistant
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Examine employee files to answer inquiries and provide information for personnel actions.
- Select applicants meeting specified job requirements and refer them to hiring personnel.
- Provide assistance in administering employee benefit programs and worker’s compensation plans.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
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What Every HR Assistant Should Know
When polled, Human Resources Assistants say the following skills are most frequently used in their jobs:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Types of Human Resources Assistant
- Human Resources Administrative Assistant (HR Administrative Assistant)
- Personnel Assistant
- Human Resources Technician (HR Technician)
- Human Resources Assistant (HR Assistant)
- Benefits Coordinator
Is There Job Demand for Human Resources Assistants?
In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. There will be an estimated 15,100 positions for HR Assistant per year.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
Salary for a HR Assistant
The salary for Human Resources Assistants ranges between about $27,610 and $58,200 a year.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
How much do Human Resources Assistants make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
Tools & Technologies Used by Human Resources Assistants
Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft Visio
- Microsoft SharePoint
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
How to Become a HR Assistant
What education or degrees do I need to become a Human Resources Assistant?
How Long Does it Take to Become a HR Assistant?
Where Human Resources Assistants Are Employed
Human Resources Assistants work in the following industries:
Other Jobs You May be Interested In
Those interested in being a Human Resources Assistant may also be interested in:
Those who work as a Human Resources Assistant sometimes switch careers to one of these choices:
References:
More about our data sources and methodologies.
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