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Executive Secretary and Executive Administrative Assistant

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Life As an Executive Secretary and Executive Administrative Assistant

Job Description & Duties Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Executive Secretary & Executive Administrative Assistant Responsibilities

  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • File and retrieve corporate documents, records, and reports.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Compile, transcribe, and distribute minutes of meetings.
  • Make travel arrangements for executives.

What Every Executive Secretary & Executive Administrative Assistant Should Know

Executive Secretaries and Executive Administrative Assistants state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others’ actions.

  • Executive Staff Assistant
  • Confidential Secretary
  • Office Assistant
  • Administrative Secretary
  • Assistant to the President

Executive Secretary & Executive Administrative Assistant Employment Estimates

There were about 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016 (in the United States). There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. Due to new job openings and attrition, there will be an average of 54,600 job openings in this field each year.

Forecasted Number of Jobs for Executive Secretaries and Executive Administrative Assistants in U.S.

The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.

Executive Secretary & Executive Administrative Assistant Salary

Executive Secretaries and Executive Administrative Assistants make between $36,950 and $89,310 a year.

Salary Ranges for Executive Secretaries and Executive Administrative Assistants

Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.

How much do Executive Secretaries and Executive Administrative Assistants make in different U.S. states?

State Annual Mean Salary
Alabama $61,140
Alaska $62,130
Arizona $55,030
Arkansas $49,850
California $71,590
Colorado $56,830
Connecticut $70,690
Delaware $63,000
District of Columbia $72,090
Florida $51,780
Georgia $60,700
Hawaii $58,730
Idaho $46,180
Illinois $58,670
Indiana $50,080
Iowa $50,810
Kansas $51,760
Kentucky $48,280
Louisiana $43,160
Maine $50,960
Maryland $67,880
Massachusetts $62,150
Michigan $58,070
Minnesota $56,730
Mississippi $40,970
Missouri $58,520
Montana $52,320
Nebraska $48,360
Nevada $62,900
New Hampshire $59,500
New Jersey $68,360
New Mexico $63,260
New York $72,040
North Carolina $55,950
North Dakota $48,500
Ohio $57,980
Oklahoma $45,670
Oregon $57,330
Pennsylvania $59,210
Rhode Island $64,180
South Carolina $55,850
South Dakota $39,030
Tennessee $53,080
Texas $59,430
Utah $53,220
Vermont $54,820
Virginia $64,190
Washington $62,120
West Virginia $49,090
Wisconsin $57,120
Wyoming $49,410

What Tools do Executive Secretaries and Executive Administrative Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Executive Secretaries and Executive Administrative Assistants:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Web browser software
  • Microsoft Access
  • Data entry software
  • Word processing software
  • SAP
  • Microsoft Project
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Facebook
  • IBM Notes
  • Microsoft Publisher
  • Google Docs

How to Become an Executive Secretary & Executive Administrative Assistant

What kind of Executive Secretary and Executive Administrative Assistant requirements are there?

Executive Secretary & Executive Administrative Assistant Degree Level

What work experience do I need to become an Executive Secretary & Executive Administrative Assistant?

Executive Secretary & Executive Administrative Assistant Work Experience

Where Executive Secretaries and Executive Administrative Assistants Are Employed

Executive Secretary & Executive Administrative Assistant Sectors

Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work:

Executive Secretary & Executive Administrative Assistant Industries

Other Jobs You May be Interested In

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References:

Image Credit: Jace Armstrong via public domain

More about our data sources and methodologies.

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