What Do Executive Secretary and Executive Administrative Assistant Do?
Position Description Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
What Do Executive Secretaries and Executive Administrative Assistants Do On a Daily Basis?
- Interpret administrative and operating policies and procedures for employees.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Greet visitors and determine whether they should be given access to specific individuals.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
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What Every Executive Secretary & Executive Administrative Assistant Should Know
Below is a list of the skills most Executive Secretaries and Executive Administrative Assistants say are important on the job.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation: Actively looking for ways to help people.
Coordination: Adjusting actions in relation to others’ actions.
Related Job Titles
- Clerical Specialist
- Project Assistant
- Assistant to the President
- Executive Administrative Assistant
- Management Assistant
What Kind of Executive Secretary & Executive Administrative Assistant Job Opportunities Are There?
In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. Due to new job openings and attrition, there will be an average of 54,600 job openings in this field each year.
The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.
How Much Does an Executive Secretary & Executive Administrative Assistant Make?
The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.
Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.
How much do Executive Secretaries and Executive Administrative Assistants make in different U.S. states?
| State | Annual Mean Salary |
|---|---|
| Alabama | $61,140 |
| Alaska | $62,130 |
| Arizona | $55,030 |
| Arkansas | $49,850 |
| California | $71,590 |
| Colorado | $56,830 |
| Connecticut | $70,690 |
| Delaware | $63,000 |
| District of Columbia | $72,090 |
| Florida | $51,780 |
| Georgia | $60,700 |
| Hawaii | $58,730 |
| Idaho | $46,180 |
| Illinois | $58,670 |
| Indiana | $50,080 |
| Iowa | $50,810 |
| Kansas | $51,760 |
| Kentucky | $48,280 |
| Louisiana | $43,160 |
| Maine | $50,960 |
| Maryland | $67,880 |
| Massachusetts | $62,150 |
| Michigan | $58,070 |
| Minnesota | $56,730 |
| Mississippi | $40,970 |
| Missouri | $58,520 |
| Montana | $52,320 |
| Nebraska | $48,360 |
| Nevada | $62,900 |
| New Hampshire | $59,500 |
| New Jersey | $68,360 |
| New Mexico | $63,260 |
| New York | $72,040 |
| North Carolina | $55,950 |
| North Dakota | $48,500 |
| Ohio | $57,980 |
| Oklahoma | $45,670 |
| Oregon | $57,330 |
| Pennsylvania | $59,210 |
| Rhode Island | $64,180 |
| South Carolina | $55,850 |
| South Dakota | $39,030 |
| Tennessee | $53,080 |
| Texas | $59,430 |
| Utah | $53,220 |
| Vermont | $54,820 |
| Virginia | $64,190 |
| Washington | $62,120 |
| West Virginia | $49,090 |
| Wisconsin | $57,120 |
| Wyoming | $49,410 |
What Tools do Executive Secretaries and Executive Administrative Assistants Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Executive Secretaries and Executive Administrative Assistants:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Web browser software
- Microsoft Access
- Data entry software
- Word processing software
- SAP
- Microsoft Project
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- IBM Notes
- Microsoft Publisher
- Google Docs
How to Become an Executive Secretary & Executive Administrative Assistant
Individuals working as an Executive Secretary and Executive Administrative Assistant have obtained the following education levels:
What work experience do I need to become an Executive Secretary & Executive Administrative Assistant?
Executive Secretaries and Executive Administrative Assistants Sector
The table below shows some of the most common industries where those employed in this career field work.
Other Jobs You May be Interested In
Those thinking about becoming an Executive Secretary and Executive Administrative Assistant might also be interested in the following careers:
References:
Image Credit: Jace Armstrong via public domain
More about our data sources and methodologies.
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