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Executive Secretary and Executive Administrative Assistant

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What Does it Take to Be an Executive Secretary and Executive Administrative Assistant?

Example of Executive Secretary & Executive Administrative Assistant Job Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Daily Life Of an Executive Secretary & Executive Administrative Assistant

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Attend meetings to record minutes.
  • Compile, transcribe, and distribute minutes of meetings.
  • Prepare responses to correspondence containing routine inquiries.

Executive Secretary & Executive Administrative Assistant Needed Skills

Below is a list of the skills most Executive Secretaries and Executive Administrative Assistants say are important on the job.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Coordination: Adjusting actions in relation to others’ actions.

  • Executive Administrator
  • Administrative Officer
  • Front Office Secretary
  • Clerical Specialist
  • Staff Assistant

What Kind of Executive Secretary & Executive Administrative Assistant Job Opportunities Are There?

In 2016, there was an estimated number of 685,300 jobs in the United States for Executive Secretary and Executive Administrative Assistant. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. The BLS estimates 54,600 yearly job openings in this field.

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The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.

Executive Secretary & Executive Administrative Assistant Average Salary

The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.

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Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.

How much do Executive Secretaries and Executive Administrative Assistants make in different U.S. states?

State Annual Mean Salary
Alabama $61,140
Alaska $62,130
Arizona $55,030
Arkansas $49,850
California $71,590
Colorado $56,830
Connecticut $70,690
Delaware $63,000
District of Columbia $72,090
Florida $51,780
Georgia $60,700
Hawaii $58,730
Idaho $46,180
Illinois $58,670
Indiana $50,080
Iowa $50,810
Kansas $51,760
Kentucky $48,280
Louisiana $43,160
Maine $50,960
Maryland $67,880
Massachusetts $62,150
Michigan $58,070
Minnesota $56,730
Mississippi $40,970
Missouri $58,520
Montana $52,320
Nebraska $48,360
Nevada $62,900
New Hampshire $59,500
New Jersey $68,360
New Mexico $63,260
New York $72,040
North Carolina $55,950
North Dakota $48,500
Ohio $57,980
Oklahoma $45,670
Oregon $57,330
Pennsylvania $59,210
Rhode Island $64,180
South Carolina $55,850
South Dakota $39,030
Tennessee $53,080
Texas $59,430
Utah $53,220
Vermont $54,820
Virginia $64,190
Washington $62,120
West Virginia $49,090
Wisconsin $57,120
Wyoming $49,410

Tools & Technologies Used by Executive Secretaries and Executive Administrative Assistants

Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Web browser software
  • Microsoft Access
  • Data entry software
  • Word processing software
  • SAP
  • Microsoft Project
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Facebook
  • IBM Notes
  • Microsoft Publisher
  • Google Docs

How do I Become an Executive Secretary & Executive Administrative Assistant?

What education or degrees do I need to become an Executive Secretary and Executive Administrative Assistant?

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How Long Does it Take to Become an Executive Secretary & Executive Administrative Assistant?

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Where do Executive Secretaries and Executive Administrative Assistants Work?

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Executive Secretaries and Executive Administrative Assistants work in the following industries:

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Similar Careers

Those interested in being an Executive Secretary and Executive Administrative Assistant may also be interested in:

References:

Image Credit: Jace Armstrong via public domain

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