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Executive Secretaries and Executive Administrative Assistants in Florida

Want to work as an Executive Secretaries and Executive Administrative Assistants in Florida? Here’s what the data says. Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Excludes “Secretaries” (43-6012 through 43-6014).

What do Executive Secretaries and Executive Administrative Assistants Make in Florida?

For executive secretaries and executive administrative assistants working in Florida, the median annual wage is $65,350 per year (or roughly $31.42/hour).Pay can range from $41,590 at the 10th percentile to $102,580 at the 90th percentile.

Wage Statistic	Annual	Hourly
10th percentile	$41,590	$20.00
25th percentile	$50,980	$24.51
Median (50th)	$65,350	$31.42
75th percentile	$80,880	$38.89
90th percentile	$102,580	$49.32

The job concentration index in Florida relative to the national average — is 0.66, suggesting fewer executive secretaries and executive administrative assistants per worker than the national average.

National Wage Comparison

Nationally, executive secretaries and executive administrative assistants earn a median of $59,046 per year ($28.39/hour), higher than the Florida median.

Employment Outlook

National employment for 826,057 executive secretaries and executive administrative assistants across the United States. In Florida alone, approximately 19,950 people work in this role. That puts the state above the typical state, which employs around 4,640 executive secretaries and executive administrative assistants.

Top Florida Metros for Executive Secretaries and Executive Administrative Assistants

The largest metro-area employers of executive secretaries and executive administrative assistants in Florida.

Metro Area	Number Employed	Annual Median Salary
Miami-Fort Lauderdale-West Palm Beach, FL	5,870	$70,700
Tampa-St. Petersburg-Clearwater, FL	2,830	$69,850
Orlando-Kissimmee-Sanford, FL	2,430	$68,420
Jacksonville, FL	1,540	$66,390
Tallahassee, FL	700	$56,600
North Port-Bradenton-Sarasota, FL	590	n/a
Gainesville, FL	460	$61,000
Lakeland-Winter Haven, FL	410	$60,210
Palm Bay-Melbourne-Titusville, FL	360	$64,200
Port St. Lucie, FL	330	$59,710
Pensacola-Ferry Pass-Brent, FL	320	$60,080
Naples-Marco Island, FL	300	n/a
Deltona-Daytona Beach-Ormond Beach, FL	280	$62,350
Crestview-Fort Walton Beach-Destin, FL	270	$63,200
Ocala, FL	140	$55,140
Panama City-Panama City Beach, FL	140	$67,010
Punta Gorda, FL	70	$59,880
Sebastian-Vero Beach-West Vero Corridor, FL	70	$60,000
Homosassa Springs, FL	50	$44,420
Wildwood-The Villages, FL	50	$66,280

Top States for Executive Secretaries and Executive Administrative Assistants Employment

View the states that employ the most executive secretaries and executive administrative assistants work.

State	Number Employed
New York	88,830
California	63,250
Texas	35,090
Florida	19,950
Massachusetts	16,630
Maryland	15,940
Illinois	13,490
New Jersey	12,850
Georgia	12,710
Pennsylvania	11,870
Ohio	11,040
Louisiana	10,810
Washington	10,570
Colorado	10,120
North Carolina	9,610
Virginia	9,600
Missouri	9,550
Michigan	8,960
Puerto Rico	7,900
Minnesota	7,830

Highest-Paying States for Executive Secretaries and Executive Administrative Assistants

The highest-paying states for executive secretaries and executive administrative assistants.

State	Annual Median Salary
District of Columbia	$85,520
California	$84,790
New Jersey	$83,740
Connecticut	$80,510
New York	$80,490
Massachusetts	$79,360
Delaware	$78,480
Washington	$78,140
Virginia	$77,640
Hawaii	$77,510

Skills

The most important executive secretaries and executive administrative assistants skills, rated on an importance scale of 0 to 5:

Knowledge Areas

Core knowledge areas for this occupation, rated on an importance scale of 0 to 5:

Abilities

Top abilities for executive secretaries and executive administrative assistants, rated on an importance scale of 0 to 5:

Daily Tasks

Common tasks include:

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.

Work Activities

• Communicating with Supervisors, Peers, or Subordinates
• Establishing and Maintaining Interpersonal Relationships
• Getting Information
• Organizing, Planning, and Prioritizing Work
• Communicating with People Outside the Organization
• Performing Administrative Activities
• Working with Computers
• Scheduling Work and Activities
• Updating and Using Relevant Knowledge
• Processing Information
• Identifying Objects, Actions, and Events
• Documenting/Recording Information

Tools & Technology

Common tools and software used in this occupation include: Hot technologies: Adobe Acrobat, Adobe Illustrator, Adobe InDesign, Adobe Photoshop In-demand technologies: Google Workspace software, Microsoft Excel

What Major Will Prepare You For This Career?

Related college programs include:

• Business Support & Assistance

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Related Careers

Careers similar to executive secretaries and executive administrative assistants include:

• Human Resources Specialists
• Project Management Specialists
• Management Analysts
• Social Science Research Assistants
• Paralegals and Legal Assistants
• Public Relations Specialists

Also Known As

Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Administrative Support Specialist, Clerical Specialist, Confidential Secretary, Congressional Apprentice.

References

• U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics — https://www.bls.gov/oes/
• O*NET Online — https://www.onetonline.org/
• BLS Employment Projections — https://www.bls.gov/emp/
• O*NET-SOC code: 43-6011.00