Executive Secretaries and Executive Administrative Assistants in Virginia
Thinking about a career as an Executive Secretaries and Executive Administrative Assistants in Virginia? Here’s what you need to know. Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Excludes “Secretaries” (43-6012 through 43-6014).
What do Executive Secretaries and Executive Administrative Assistants Make in Virginia?
For executive secretaries and executive administrative assistants working in Virginia, the typical annual salary is $77,640 per year (or about $37.33/hour).Earnings range from $49,780 at the 10th percentile to $108,100 at the 90th percentile.
| Wage Statistic | Annual | Hourly |
|---|---|---|
| 10th percentile | $49,780 | $23.93 |
| 25th percentile | $61,060 | $29.36 |
| Median (50th) | $77,640 | $37.33 |
| 75th percentile | $94,420 | $45.39 |
| 90th percentile | $108,100 | $51.97 |
The location quotient — a measure of how concentrated this occupation is in Virginia compared to the national average — is 0.77, indicating fewer executive secretaries and executive administrative assistants per worker than the national average.
National Wage Comparison
Nationally, executive secretaries and executive administrative assistants earn a median of $59,046 per year ($28.39/hour), higher than the Virginia median.
Employment Outlook
There are roughly 826,057 executive secretaries and executive administrative assistants nationwide. In Virginia alone, about 9,600 people work in this role. That’s more than the typical state, which employs around 4,640 executive secretaries and executive administrative assistants.
Top Virginia Metros for Executive Secretaries and Executive Administrative Assistants
The largest metro-area employers of executive secretaries and executive administrative assistants in Virginia.
| Metro Area | Number Employed | Annual Median Salary |
|---|---|---|
| Richmond, VA | 2,110 | $75,040 |
| Virginia Beach-Chesapeake-Norfolk, VA-NC | 1,210 | $66,650 |
| Charlottesville, VA | 310 | $67,810 |
| Roanoke, VA | 240 | $62,120 |
| Lynchburg, VA | 170 | $61,990 |
| Blacksburg-Christiansburg-Radford, VA | 150 | $64,800 |
| Harrisonburg, VA | 110 | $59,860 |
| Winchester, VA-WV | 100 | $64,190 |
| Staunton-Stuarts Draft, VA | 80 | $60,380 |
Top States for Executive Secretaries and Executive Administrative Assistants Employment
The table below shows the states where the most executive secretaries and executive administrative assistants work.
| State | Number Employed |
|---|---|
| New York | 88,830 |
| California | 63,250 |
| Texas | 35,090 |
| Florida | 19,950 |
| Massachusetts | 16,630 |
| Maryland | 15,940 |
| Illinois | 13,490 |
| New Jersey | 12,850 |
| Georgia | 12,710 |
| Pennsylvania | 11,870 |
| Ohio | 11,040 |
| Louisiana | 10,810 |
| Washington | 10,570 |
| Colorado | 10,120 |
| North Carolina | 9,610 |
| Virginia | 9,600 |
| Missouri | 9,550 |
| Michigan | 8,960 |
| Puerto Rico | 7,900 |
| Minnesota | 7,830 |
Highest-Paying States for Executive Secretaries and Executive Administrative Assistants
The highest-paying states for executive secretaries and executive administrative assistants.
| State | Annual Median Salary |
|---|---|
| District of Columbia | $85,520 |
| California | $84,790 |
| New Jersey | $83,740 |
| Connecticut | $80,510 |
| New York | $80,490 |
| Massachusetts | $79,360 |
| Delaware | $78,480 |
| Washington | $78,140 |
| Virginia | $77,640 |
| Hawaii | $77,510 |
Skills
Top executive secretaries and executive administrative assistants skills, rated on an importance scale of 0 to 5:
Knowledge Areas
Key knowledge areas for this occupation, rated on an importance scale of 0 to 5:
Abilities
The abilities that matter most for executive secretaries and executive administrative assistants, rated on an importance scale of 0 to 5:
Daily Tasks
Common tasks include:
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
Work Activities
- Communicating with Supervisors, Peers, or Subordinates
- Establishing and Maintaining Interpersonal Relationships
- Getting Information
- Organizing, Planning, and Prioritizing Work
- Communicating with People Outside the Organization
- Performing Administrative Activities
- Working with Computers
- Scheduling Work and Activities
- Updating and Using Relevant Knowledge
- Processing Information
- Identifying Objects, Actions, and Events
- Documenting/Recording Information
Tools & Technology
Common tools and software used in this occupation include: Hot technologies: Adobe Acrobat, Adobe Illustrator, Adobe InDesign, Adobe Photoshop In-demand technologies: Google Workspace software, Microsoft Excel
What Major Will Prepare You For This Career?
Several college majors map to this occupation:
- Business Support & Assistance
Featured schools near , edit
Related Careers
Careers similar to executive secretaries and executive administrative assistants include:
- Human Resources Specialists
- Project Management Specialists
- Management Analysts
- Social Science Research Assistants
- Paralegals and Legal Assistants
- Public Relations Specialists
Also Known As
Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Administrative Support Specialist, Clerical Specialist, Confidential Secretary, Congressional Apprentice.
References
- U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics — https://www.bls.gov/oes/
- O*NET Online — https://www.onetonline.org/
- BLS Employment Projections — https://www.bls.gov/emp/
- O*NET-SOC code: 43-6011.00
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