What Do Document Management Specialist Do?
Job Description: Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Life As a Document Management Specialist: What Do They Do?
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Analyze, interpret, or disseminate system performance data.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Document technical functions and specifications for new or proposed content management systems.
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What Every Document Management Specialist Should Know
When polled, Document Management Specialists say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Related Job Titles
- Enterprise Records Analyst
- Documentation Analyst
- Document Controller
- Document Imaging Specialist
- Record Systems Analyst
Document Management Specialist Employment Estimates
There were about 287,200 jobs for Document Management Specialist in 2016 (in the United States). New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. Due to new job openings and attrition, there will be an average of 22,400 job openings in this field each year.
The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.
How Much Does a Document Management Specialist Make?
The average yearly salary of a Document Management Specialist ranges between $47,350 and $144,820.
Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.
Below is a list of the median annual salaries for Document Management Specialists in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $87,060 |
| Alaska | $98,830 |
| Arizona | $85,010 |
| Arkansas | $73,670 |
| California | $103,270 |
| Colorado | $102,470 |
| Connecticut | $100,340 |
| District of Columbia | $117,540 |
| Florida | $78,900 |
| Georgia | $90,140 |
| Hawaii | $89,960 |
| Idaho | $80,610 |
| Indiana | $79,310 |
| Iowa | $78,810 |
| Kansas | $79,300 |
| Kentucky | $79,420 |
| Louisiana | $66,600 |
| Maine | $79,790 |
| Maryland | $113,330 |
| Massachusetts | $92,110 |
| Michigan | $76,400 |
| Minnesota | $81,650 |
| Mississippi | $81,280 |
| Missouri | $82,610 |
| Montana | $68,430 |
| Nebraska | $86,230 |
| Nevada | $72,610 |
| New Hampshire | $112,440 |
| New Jersey | $99,210 |
| New Mexico | $79,540 |
| New York | $90,750 |
| North Carolina | $88,650 |
| North Dakota | $70,730 |
| Ohio | $82,440 |
| Oklahoma | $78,490 |
| Oregon | $79,610 |
| Pennsylvania | $87,040 |
| Rhode Island | $81,290 |
| South Carolina | $92,100 |
| South Dakota | $81,250 |
| Tennessee | $74,000 |
| Texas | $90,290 |
| Utah | $76,890 |
| Vermont | $72,220 |
| Virginia | $105,270 |
| Washington | $91,620 |
| West Virginia | $83,660 |
| Wisconsin | $74,600 |
| Wyoming | $75,780 |
Tools & Technologies Used by Document Management Specialists
Below is a list of the types of tools and technologies that Document Management Specialists may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Microsoft Windows
- Microsoft Project
- Autodesk AutoCAD
- Adobe Systems Adobe Acrobat
- Microsoft SharePoint
- Microsoft Visio
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- Linux
- IBM Notes
- Microsoft Visual Basic
- FileMaker Pro
- Extensible markup language XML
- Microsoft SQL Server
How do I Become a Document Management Specialist?
Individuals working as a Document Management Specialist have obtained the following education levels:
What work experience do I need to become a Document Management Specialist?
Where Document Management Specialists Are Employed
Document Management Specialists work in the following industries:
References:
Image Credit: Negative Space via CC0 License
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